Governor Thomas Johnson High School Band Boosters

President – Moira Fisher
1st Vice President - Robin Marquart
2nd Vice President – Jo McManus
Treasurer – Kim Belisle
Secretary – Sherry McCoy Quinones
 
In Attendance:
Nick Gasemy (Director), Moira (President), Kim (Treasurer), Sherry (secretary)

Call to order Motion (President) (7:01pm)
        1st :  Kim
        2nd :  Sherry

Previous meeting’s minutes
                    Motion to approve:
                    1st :
                    2nd  :

First Report - Nick Gasemy (Director)

• Adjudication went well
• Les Mis was one of the best and hardest musicals Nick has ever been involved with. Very impressive and cool
• Next big thing is Marching Band schedule. Conflict with the informational meeting so he is taking a look at maybe a different day/time or maybe virtual
• Calendar is looking god
• Students and parents on an informal call to discuss things that went well and what to improve for next season. Constructive things shared and he is looking at things to tweak. Clinics discussed as required for current members and introductions to new students.
• Leadership form is forthcoming so that students can begin filling them out
• Homecoming game/dance have been able to work with our schedule. But this year, the dance is the same time as the States competition. May be hurt emotions with some students and Nick is glad to help them work with it. Maybe make up for not having the dance, Boosters/Parents can provide an end of season celebration? Nick is happy to discuss and listen to concerns.
• Please encourage students to apply for leadership positions - even underclassmen. Any returning member has the potential to be a leader. They know about building the culture and vibe.
• Looking towards end of year banquet - some awards are voted on by students. This banquet involves all musical students. Top Freshman, Sophomore etc and then awards from directors and staff. Not always seniors.
• Spring Ensemble Concert and Spring Small Ensemble Concert then full on summer marching band mode
• THANK you for KIDA help! Feedback form from participating ensemble with things to consider for next year and things which were out of Nick’s control (like the rain)
• Parent Question about homecoming and kids backing out from marching band at the last minute for competition. Nick replies this is a co curricular program and will affect grades. Parent comment because the kids will want to be with their friends who are also in the band. 

 
Second Report – Kim Belisle (Treasurer)

• February Budget Report attached here
• Great profit on Christmas Trees with minimal effort, except for the tree pickup people!
• Great profit on cookie sales too. Volunteers mean a lot. Parent request for bottom line for KIDA at the moment. Kim responds that it will be about $4K which is $1500 less than last year. The food situation was different which still worked out well thanks to Cindy and her volunteers. Cindy and Denise really stepped up and we are very thankful for that. Parent comment with a lot of thanks for everyone who volunteered and stepped up. Cindy comments that now we know how to do the food so we can be prepared for any other events.
• Speaking on behalf of Jo - thank you to those of you who have paid their fees because non payment affects a student’s ability to graduate. We appreciate all of the payments. Indoor fees are rolling in. Championship wear is in and thank you to everyone!
• Parent asks about using championship wear monies going back into the band fund instead of giving kids spiritwear. Kim explains about how to remain a nonprofit and when we have excess we have been using for spiritwear/championship wear. Parent discussion about how this is different than in past years and how the money maybe could be going towards instruments. Kim explains that line items can be set aside for instruments etc but if the general fund gets too high then it has been spent on spiritwear/championship wear. Things will change as the years go on - depending on how many kids are in the program and how much money we are spending.
• Parent Question about moving money to an instrument fund instead of spending it. Jacklyn explains that there is a budget every year - instrument replacement for example we spent about 70K the past few years and had no other items to purchase so then money was sitting in the general fund that had to be spent along with lowering student fees. So then we went to pre purchasing shirts etc so next budgets will be what we have already in the accounts, what needs to be spent and how many fees need to be collected.
• Nick adds that while creating Marching Band budgets, setting monies up like uniform funds, the fees fluctuate each year along with fundraising. Fundraising targets are about 15-20K to keep the program accessible and successful. This is Nick’s passion project to make things accessible and will always try to find a way to make this program work. Moira adds thanks that we have a past and current treasurer present to help make things more clear.

 
Third Report - Jo McManus (2nd Vice President) absent
(see Treasurer’s report notes)    
 
Fourth Report – Robin Marquart (1st Vice President) absent

• (via Moira) students were excited to get their championship wear. Another time to get it will be after school on April 11th  

 
Fifth Report – Sherry McCoy Quinones (Secretary)    
 
Sixth Report – Moira Fisher (President)

• Events and Volunteers
• Need a chair for the banquet in May. Ordering food from Olive Garden. Cake decorating contest. Must be a non senior parent. Please if you are able and willing, please let Moira know. Please consider helping with that.
• Jazz night - Moira is chairing and will send out signup genius. Need to get coffee/tea/desserts donated. Cakes for auction too. Needs someone to shadow - a blueprint is in place. FCC jazz band is coming again. April 20th
• Car Wash
• Uniform committee
• Pit crew
• Board vacancies
• Denise comments that there needs to be a nominating committee now. Denise is on it and let Denise know if you’d like to be on the committee. Jenn Duthoy will be on the nominating committee.
• Moira encourages anyone who would like to volunteer to please speak up. More information is forthcoming.

   
 Seventh Report – Denise Failacci (Fundraising)

• Hershey Park ticket sales from Debbie Smith
• IHop April 9th
• Need Fundraising Chair for next year

 Other Discussion

April 25th is the next meeting

Adjourn Moira  7:59pm  
1st  Kim
2nd Denise
 Approved Unanimously