Meeting Minutes
December 2, 2021
Call to Order
Officially began at 7:31 pm and was presided over by Traci Poppert, with Ellen McGuinness as secretary.
Attendees
Traci Poppert, Dan & Denise Failacci, Lenka Syslova, Robin Marquart, Teresa Vaughn, Nick Gasemy, Ellen McGuinness
Approval of November minutes – unanimous
President’s Report -- Traci
- KIDA Home Show = 2/12/2022 – NEED LOTS OF VOLUNTEERS! All families must participate – kids & parents.
- Most significant volunteer positions have been filled.
- There is now a 2nd competition on this day.
- Still need a freshman parent to learn for future years.
- Jenn Duthoy will serve as the TJ nurse – she will need to be on phone access for all key point positions.
- Old Line – check emails & Remind
- All -- @Oldline 81010
- Percussion -- @OLIP2022 to 81010
- Guard -- @OLICG2022 to 81010
- Payments are due ASAP
- Access forms went/going out this week & CG/Pit Crew sign-ups going out this week.
- Send absences directly to Bryan Hirschmann – info@oldlineindependent.org
VP1 – Teresa
- Uniforms –
- URGENT! Need a trainee for the uniform room as she will be in CA next year.
- Newer parents need training to be prepared.
- Regular uniforms – some of them smell “funky.” Call ZIPS to say they are not all clean.
- Measuring kids for uniforms for concert & parade (12/9 & 12/10) Friday 12/3.
- Spiritwear – Shirts are in and will be distributed asap.
- Some kids didn’t get marching band accessories – Teresa looking into it.
- Indoor Chaperones – working with Ellen McG to plan. A head Indoor Guard chaperone is needed.
VP2 (Student Accounts) – Krista
- No report.
- Keep track of volunteer hours!
Director’s Report -- Mr. Gasemy
- Purchase order approved, shipping soon.
- Instruments – marching tuba, bass clarinet, alto saxophones, flutes
- Guard replacing some items. Training rifles? – GIVING A PRACTICE FLAG TO ELLEN MCGUINNESS😊
- Concert 12/9 (orchestra & choir, too)
- 12/10 Kris Kringle Parade – trailer not needed, but a parent truck for percussion items is needed.
- 12/14 Percussion Concert
- For all shows kids need to dress appropriately underneath their band attire.
- KIDA (Indoor Percussion) – TJ hosing 2/12/22, more info to come.
- ALL HANDS ON DECK!!!n
- > 50 volunteers needed.
- Thursdays, Fridays, Saturdays in December – need help clearing out all areas of the band room, uniform room, percussion studio, and 2nd sea crate as the space is needed.
Treasurer – Jaclyn
- No report.
Secretary – Ellen
- Everyone – please continue to read the monthly minutes and encourage other families to read them as well.
Chaperones -- Ellen
- Kris Kringle parade – we still have room for a few more chaperones. Sign-up Genius email was sent.
- Teresa will be the chaperone chair for Indoor Season, but Ellen will help.
Pit Crew –
- Volunteers & a pit crew chief needed for Indoor season. Actually two! One for percussion and a second for Guard.
- Drivers needed for next year’s marching season.
Fundraising
- Chairperson = Denise Failacci😊
- Spin-the-Bottle – $861.47 in sales, $129.32 to TJBB. Also $30 donation from Traci’s neighbor.
- Poinsettias (Krista) – 12/11 pick up at TJ, 1-2:30
- Robin M is buying the four extra that were ordered 😊
- 12/15 Chipotle (off Rt 26) 5-9pm. ONLINE ORDERS ONLY! Please share the flyer.
- Tree Pick Up – Kurt Bossaller & Lenka will drive truck & pull trailer.
- Sunday 1/9
- More help is needed! Maybe another driver?
- KIDA = Mike Hillman
- Hershey Park tickets (Serena Hart)
- SCRIP (Denise) – 80% to student account & 20% to general fund. Some families have paid their ENTIRE BAND FEES for the year with SCRIP!
- $479 to student accounts & $105 to the general fund
- Holiday drive -- $43.91 to student accounts & $34.17 to general fund; one parent gave all to general fund.
- YTD = $335
- Getting Hershey Park & Spiritwear info from Jamie Hendi (alumni band parent)
- Cookie sale? (Valentines)
- Yard Sale?
- Robin Marquart looking into other fundraisers -- popsockets, socks, pins, masks, lanyards, wristbands – please share ideas!
- TRAINEES NEEDED –
- Car washes – summer 2022 is Ellen’s last summer!
- Greenery – this is Krista’s last year.
- Restaurant nights
- Uniform room
- Event concessions (needed now)
Next Executive Meeting:december 15, 2021, 6:30 PM (@ krista’S)
Next booster meeting:january 13, 2021, 7:30 pm (@ GTJHS)
Meeting Adjourned 8:40 pm (dan 1ST, robin 2ND, UNANIMOUS)
Next booster meeting:january 13, 2021, 7:30 pm (@ GTJHS)
Meeting Adjourned 8:40 pm (dan 1ST, robin 2ND, UNANIMOUS)