Meeting Minutes
November 8, 2021
Call to Order
Officially began at 7:33 pm and was presided over by Traci Poppert, with Ellen McGuinness as secretary.
Attendees
Traci Poppert, Denise Failacci, Lenka Syslova, Teresa Vaughn, Pierre & Loi Angeles, Krista Allen-Bossaller, Jaclyn Smith, Tom Keller, Nick Gasemy, Ellen McGuinness
Approval of November minutes – unanimous
President’s Report -- Traci
- KIDA Home Show = 2/12/2022 – NEED LOTS OF VOLUNTEERS! All families must participate – kids & parents.
- Need a committee to work with Mike Hillman
- Need a freshman/sophomore parent to learn for future years.
- Need a nurse.
- Without more volunteers BAND FEES WILL INCREASE.
- THANK YOU to all marching season volunteers!
VP1 – Teresa
- Uniforms –
- Need a back-up for uniforms as she will be in CA next year.
- Newer parents need training to be prepared.
- Spiritwear –
- Show shirt order was slightly delayed – they will be here soon.
VP2 (Student Accounts) – Krista
- No fees sent in a while.
33 kids have paid in full (out of 45)
Keep track of volunteer hours!
Director’s Report -- Mr. Gasemy
- Regionals – “Went great!”
- Thanked all parent volunteers.
- Continue helping/volunteering, & bring friends.
- Concert & Indoor Percussion season now. (concert = 12/9)
- KIDA (Indoor Percussion) – TJ hosing 2/12/22, more info to come.
- ALL HANDS ON DECK!!!
- > 50 volunteers needed.
- Thursdays, Fridays, Saturdays in December – need help clearing out all areas of the band room, uniform room, percussion studio, and 2nd sea crate as the space is needed.
Treasurer – Jaclyn
- Report shared -- $1,514.45 IN, $3,072.70 OUT
- Incoming $ was marching band fees, $85 Kitchenette donation, $95.22 “Band-Ade” coins (found in uniform room)
- Expenses were show shirts, scrip, instructors, techs, instrument repair
- Per Board meeting – equipment upgrades & bibber purchases, and the following expenses were approved:
- Marching tubas
- Flutes
- Sound system equipment
- Percussion “stuff”
- Concert equipment
- Techs need to turn in “Band Staff Instruction” forms for their next payment.
- Uncashed checks –
- only four were claimed.
- One more email will be sent, then they will go on the “Missing $” website.
- There was no contact information for some people.
Secretary – Ellen
- Everyone – please continue to read the monthly minutes and encourage other families to read them as well.
Chaperones -- Ellen
- Kris Kringle parade.
Pit Crew –
- Volunteers needed for Indoor season
- Drivers needed for next year’s marching season.
Fundraising
- Chairperson = Denise Failacci😊
- Spin-the-Bottle – 11/15-11/20 Mention “TJ Band” & they give a percent with each purchase.
- Poinsettias (Krista)
- 24 orders now, need 24 more to process the order (minimum = 48)
- Need $500 to place order
- Need $1K for free delivery (now only $277)
- Place order 11/24 (the day before Thanksgiving)
- Wreaths on time for pick up 11/20
- Poinsettia pickup = 12/10
- Tree Pick Up – Kurt Bossaller & Lenka will drive truck & pull trailer.
- Sunday 1/9
- More help is needed!
- KIDA = Mike Hillman
- Hershey Park tickets (Serena Hart)
- SCRIP (Denise) – 80% to student account & 20% to general fund. Some families have paid their ENTIRE BAND FEES for the year with SCRIP!
- $222 rebate -- $178 student accounts & $44.53 general fund ($22 fees).
- July-now, 2021 = $195 to general fund.
- $9K earned for this school year.
- Getting Hershey Park & Spiritwear info from Jamie Hendi (alumni band parent)
- Cookie sale? (Valentines)
- Yard Sale?
- TRAINEES NEEDED –
- Car washes – summer 2022 is Ellen’s last summer!
- Greenery – this is Krista’s last year.
- Restaurant nights
- Event concessions (needed now)
Old Business
- No report.
New Business
- Jazz Night – spring, hopeful.
- Consolidate band events so information is easily accessible.
- Link on webpage?
- Someone would need to oversee it.
- “Band App” or something else? Can no longer use “Remind” in FCPS.
- Traci is looking into corporate fundraising.
- Ask for donations.
- Ads on band trailer.
- Tom Keller will help with this.
- BINGO! November 13, 2022, Lewistown Fire Hall
- Sponsors needed.
- Less cost than 2021 – already have game cards & tip jars.
NEXT EXECUTIVE MEETING:DECEMBER 15, 2021, 6:30 PM (@ KRISTA’S)
NEXT BOOSTER MEETING:DECEMBER 2, 2021, 7:30 PM (@ GTJHS)
NEXT BOOSTER MEETING:DECEMBER 2, 2021, 7:30 PM (@ GTJHS)
MEETING ADJOURNED 8:33 PM (JACLYN 1ST, KRISTA 2ND, UNANIMOUS)