August 12, 2019

Present:  Dan Failacci, Trish Abell, Kate & Erik Dudash, Mike Hillman, Scott & Hillary Lewis, Kim Stevens, Greg Anderson, Jaclyn Smith, Shari Nakamoto, Dana Cunningham, Nick Gasemy, Laura Busch, Lori Morris, Carla Moran
       
Call to Order
Meeting began at 7:32 pm and was presided over by Mike Hillman, with Dan Failacci as secretary.

Approval of Previous Minutes:
July Booster Meeting minutes approved (Hillary/Lori).  

Disney: 
Deposit due 9/12 – but you can send in commitment forms/money IF your band fees are current.

• Expecting final cost to be a little lower than projected
• Priced out truck to haul trailer - ~$700 /week unlimited miles + fuel (estimate $4-500)
• Bus from hotel to workshop - $550.  If workshop a gondola stop, could save money there
• Probably use taxis for guards workshop

President’s Report:  Executive Board met for August.  

• Budget reviewed as always
• Thank You’s
  • Ellen McGuinnes – organizing the car washes
  • Doug Johnson – building the props
  • Dana Cunningham – taking the lead on Disney and Band-Aid
  • Jaclyn Smith – Band Camp Popsicles
  • Greg & Theresa Anderson – Organizing Band Camp dinners
• Discussion of AFA booster idea with board still ongoing – will need supplemental meeting.
  • Need an announcer for Senior night
  • 12/14 Breakfast with Santa
  • SCRIP – A great program that can help raise money for students band account without spending additional money.  Just change the way you spend your money.  Contact Rhonda Hillman (rhonda.hillman@gmail.com) for more info.

Vice President’s Report:  

• Band Picnic – Sept 7, 2019 @ Monocacy Village pavilion.  Jill P/Missy C. coordinating (but won’t be there).  Sign up genius to come out for picnic help.  Bidwell will be doing photos again this year.  Flyers coming home tonight
• 8/29 - Back to School night
• 10/18 - Senior night
• Anyone interested in grant writing?  The season is open from July – Sept 15, with Frederick County and Ausherman participating.  Jaclyn Smith will get templates from Erik and see what she can submit on the band booster behalf.

Secretary: 

• Brought in forms to record volunteer hours.  Don’t forget to sign in  

Treasurer:      

• See attached budget
• As always, ask Dana for specific details/questions.
• 2018/19 – Received $222 for Hershey tickets, paid out $444 for banquet awards
• 2019/20
  • $22.4k in/$9.1k out 
  • Sold some old uniforms/flags
  • Fundraising has really helped provide cushion for Disney
  • Thanks to the Vaughn family for donating new frames for the marimbas and other bangy-things with wheels (technical Mike Hillman term)

Directors Report:          (Mr. Gasemy)

• Big THANK YOU to everyone that helped make Nick’s first solo band camp a good one.  It was a lot of work, but fun as well.  The show is coming together nicely.  
• First 2 movements are on the field and working on the 3rd (winds already started looking at the music)
• 8/20 is Community Day – Patriot Palooza.  Event will be at 2 locations simultaneously and we will support both events with whatever we can put together.  Wear TJ apparel.  Low key.  There will be free Rita’s for whomever can support.
• 8/29 – Back to School night:  No Rehearsal
• 9/2 – No rehearsal – moving to 9/3 instead (first day of school).
• 9/7 – Friends and Family showcase

Student Accounts          (Kathy on vacation):

• Email to come out – Cannot sign up for Disney if you owe any fees in your account.

Committee Reports

Fundraising:

• Meeting after booster meeting concludes to discuss fundraising business
• Handout provided with list of fundraisers.  Yellow spaces still could use a chairperson.  It’s a team effort so you won’t be going it alone
• Email to come out with fundraising dates to help plan for individual fundraisers for your students account.
• Not selling mattresses this year – going to do monthly restaurant nights instead.
  • 9/18 – Manhattan Pizza (20% of every sale from 4-9pm).  Will go out through Find Out First as well
  • October – Oscars Ale House (will be all day) – get 10% of days profit + silent auction
  • November – Nidos/Wine Tasting
• Coupon books should be available by end of August
• Greenery will be individual
• SCRIP ongoing
• Need cookie coordinator for October cookie sale.  Need 1400 cookies so start looking through your recipes and find those yummy Halloween/fall themed cookies to make.  Not too early to start – they freeze well

Uniform Report:

• Guard shoes arrived today.
• Dinkles arrived, but order was messed up.  Half the sizes were in wide (no wides ordered).
• Order placed for black band/red guard shirts
• Need to resupply gloves
• Senior shirt/jacket order going to Grimes tomorrow.  Approx 2-3 weeks for shirt/jackets
• Ironing done

Pit Crew report:

Chaperones:  
Jamie working on Chaperone list and spirit wear.  Expect emails to be coming out soon

Misc:  
 
Old Business:

New Business:  
Board working on scholarship process to try to get it out earlier and try to make available more than once a year.

NEXT BOOSTER MEETING:        SEPTEMBER 9, 2019, 7:30 PM (CHIOR ROOM)  
MEETING ADJOURNED 8:10 PM  (Scott/Jaclyn)