Meeting Minutes
November 11, 2019
Present: Dan Failacci, Kate & Erik Dudash, Mike & Rhonda Hillman, Carla Moran, Kim Stevens, Dana Cunningham, Nick Gasemy, Kathy Higinbotham, Greg and Theresa Anderson, JC Toney, Pam Berg, Laura Busch, Jaclyn Smith, Barbara Kemp, Ted Conley, Teresa Vaughn, Tammy Main
Call to Order
Meeting began at 7:31 pm and was presided over by Mike Hillman, with Dan Failacci as secretary.
Approval of Previous Minutes:
October Booster Meeting minutes approved (Kim/Jaclyn).
Disney:
3rd payment due 11/14. Currently $250 scheduled payment.
President’s Report: Executive Board met for November.
Fundraising:
Misc:
A representative from Relay for Life was in attendance at the meeting, and is requesting that the marching band play on 5/8/20 for the opening ceremonies of Relay for Life from 6:30-7pm or so.
Old Business:
This year, the board changed the scholarship process and split the scholarships into twice a year instead of once. First award will be in the fall, and the second in the spring. For the Fall scholarships – there were 7 applications.
Congratulations to Jade Smith and Jessica Geyer for each receiving a $500 scholarship.
New Business:
Next booster meeting: december 9, 2019, 7:30 pm (CHIOR ROOM)
Meeting AdjoUrned 8:15 pm ()
Call to Order
Meeting began at 7:31 pm and was presided over by Mike Hillman, with Dan Failacci as secretary.
Approval of Previous Minutes:
October Booster Meeting minutes approved (Kim/Jaclyn).
Disney:
3rd payment due 11/14. Currently $250 scheduled payment.
President’s Report: Executive Board met for November.
- Budget reviewed as always
- Indoor budget was reviewed and approved
- Thank You’s:
- Pit Crew for a great season
- Krista Allen-Bossaller for Senior night
- Traci Poppert for coordinating wine tasting
- To all those who chaperoned for keeping our kids safe all year
- Denise Failacci will be shadowing Rhonda for taking over SCRIP administrator. Looks like we’ve picked up a few middle school familes already.
- Still in need of Pit Crew Chief for next year
- 3/14/20 KIDA show.
- Special Board meeting on Dec 5 to discuss by-laws and AFA sponsorship
- Thanks for all the help with senior night.
- Future email coming out to re-stocking supplies
- Can ALWAYS use re-usable ice packs and 9v/AA batteries
- Can ALWAYS use re-usable ice packs and 9v/AA batteries
- Don’t forget to sign in and keep track of those volunteer hours.
- See attached budget
- As always, ask Dana for specific details/questions.
- October - $32.5k in/$11.2k out
- Most of incoming were Disney fees. Paid $3100 for airline deposit. Remainder due 12/1, but will be paying by the end of November
- Paid out for indoor
- Deposit on the indoor “bundle”
- WGI fees - $435
- Copyright for percussion - $900
- Accountant working on taxes
- Special thanks to Scott & Hillary Lewis for purchasing new Apple Square chip readers
- Indoor meeting tonight
- Both indoor guard/percussion going to WGI this year
- Indoor “bundle” – used percussion uniforms/floor/props - $5k
- There are 24/25 kids trying out for All County, and 3 for All State this year!!
- Concert band started working on 4 movement work
- Percussion Ensemble working on 2 big pieces – trios and quartets
- Feeder pattern swapping with orchestra – 1/7 NOT 1/15. Still working snow date (1/8 or 1/10)
- April 24 – the musical this year will be High school musical. Only 1 weekend this year
- Banquet date not set yet – still need to coordinate with Mr. Kurtz & Dr. Taylor
- Jazz night will be May 9th
- Most accounts are paid up. Kathy has balances. There are a couple who still owe for coupon books
Fundraising:
- Greenery pickup 11/23, 12:30-2pm
- Restaurant Night – Chick Fil-A made $200
- Wine Tasting light turnout, but Il Porto restaurant was packed
- 11/19 – Silent Auction at Oscar’s Brewhouse: 11am-8pm. We get 10% of all sales plus silent auction
- Mariachi Restaurant – no need to mention TJ. From 11/11-11/14 we get 10% of all sales
- Sheets order due tonight
- Breakfast w/Santa – need 100% participation. Please consider donating time/money/etc.
- Still need 1 truck to help with Christmas tree pickup- 12/28 or ¼
- Cookie sale coming in February
- Indoor will be selling 2 tickets for Bingo in May
- Need list of kids going to Disney to pull uniforms. Some may still need measuring
- Doug Johnson doing indoor guard. But we still need a truck for percussion.
Misc:
A representative from Relay for Life was in attendance at the meeting, and is requesting that the marching band play on 5/8/20 for the opening ceremonies of Relay for Life from 6:30-7pm or so.
Old Business:
This year, the board changed the scholarship process and split the scholarships into twice a year instead of once. First award will be in the fall, and the second in the spring. For the Fall scholarships – there were 7 applications.
Congratulations to Jade Smith and Jessica Geyer for each receiving a $500 scholarship.
New Business:
Next booster meeting: december 9, 2019, 7:30 pm (CHIOR ROOM)
Meeting AdjoUrned 8:15 pm ()