Governor Thomas Johnson High School Band
Frederick, Maryland
Meeting Minutes

September 13, 2021

Call to Order
It began at 7:36 pm and was presided over by Traci Poppert, with Ellen McGuinness as secretary.

Attendees
Traci Poppert, Denise Failacci, Jonathon & Stephanie Fitz-Enz, Teresa Vaughn, Dan Failacci, Stephan & Ryan McCoy, Kathy Higinbotham, Jenn Duthoy, Quincy & Jodi Martin, Jaclyn Smith, Robin Marquort, Harish Kumar, Ellen McGuinness, Loi Angeles, Nick Gasemy, Pierre Angeles, Krista Allen-Bossaller, Sarina Hart

Approval of Previous Minutes
August minutes approved.  (Krista, 2nd Jaclyn, unanimous)

President’s Report -- Traci
  • Scholarship information went out this morning – applications must be emailed.
  • Senior Night chairperson needed. – 10/15  Requirements: 1) sign-up genius for food/decorations  2) contact Mr. Chavez to reserve cafeteria (paperwork already done, Teresa).  3) Krista A-B = contact
  • 9/14 = Panera Night
  • Fundraising Chairperson needed ASAP – organizational position.  Meetings/Delegate.  Kate Dudash helping through December.
  • Sign up for the Google Group.
  • Thank you to the following volunteers!
    1) Ed Pereira – driving/towing/truck
    2) Quincy Martin – Pit Crew Chief
    3) Stephanie Fitz-Enz – cookies for Family Showcase
    4) All families that showed up to clean out the first sea crate!
VP1 – Teresa
  • Need to clean out 2nd sea crate.
  • Using an outside vendor to sell old guard uniforms.
VP2 (Student Accounts) – Kathy
  • Slowly getting responses to emails from Kathy’s personal email account.
Director’s Report -- Mr. Gasemy
  • Good feedback from 9/11 UHS show.
  • Looking for better communication – can’t use Remind, per FCPS.
  • Uniforms are coming along…
  • Props – Krakken, can they be repurposed?  Need bigger wheels.
  • Move Up Night?  1) depends on turf  2) turf delayed due to Ida  3) probably 10/8
  • 10/2 UHS – first REAL competition
  • 10/4 – FCPS Festival @ OHS  (10/11 = rain date)
  • October will be busy!
Treasurer – Jaclyn
  • Report shared -- $11,421.75 OUT, $8,264.15 IN.
  • A LOT of kids still owe dues.
  • Haven’t paid techs yet.
  • BINGO – some kids still haven’t sold their required two tickets – $50 will come out of their accounts.
    • Need more volunteers – 1) watch for sign-up genius tom’w  2) kids can’t touch $$
    • $2055 ticket sales, so far.
  • $13,000 = 1) tech payments 2) busses 3) uniforms 4) props
Secretary – Ellen
  • Everyone – please read the monthly minutes and encourage other families to read them as well.
Uniforms (Teresa)
  • Bleacher pads need to be cleaned.  Sat 8 am?  (3-6 people)
  • Accessories distributed, except shoes & black gloves.
  • Rush on band t-shirts – loan to new kids?  New/used shirts?
  • All kids have been sized for shirts.
  • Still working on bibbers – ht/wt needed for each kid.
  • Five kids still need to order shoes – Teresa has contacted them.

Chaperones (Ellen)
  • We need more volunteers for all events.
  • Are families that volunteered getting emails?
Fundraising

  • Kate is helping through December – need a new chairperson (management position)
  • Bingo 9/26 need the following: 1) cashier  2) silent auction monitor  3) set up/clean up  4) need five people for baked goods  5) runners (kids)
  • Kitchenette = Marien Hornyak
  • Tree Pick Up – need volunteers with a pick-up truck.
  • Concessions = need a chairperson (winter – volleyball & basketball)
    • Purchase supplies (SAM’s, Robin)
    • Water bottles being donated
    • Sign-Up Genius for volunteers (Jenn)
    • Where will items be stored?
    • Kids can help run the concession stand (service hours).
  • KIDA = Mike Hillman
  • Sheets?
  • SCRIP (Denise) – 80% to student account & 20% to general fund.  Some families have paid their ENTIRE BAND FEES for the year with SCRIP!
Pit Crew (Quincy)
  • VOLUNTEERS NEEDED!
  • More props for future events.
  • Prop-building this Saturday, 8 am – 1) 5 or 6 frames  2) side skirts & grommets  3) altar
  • Making a pit crew email group from personal email.
  • Sending email tomorrow.
Old Business
  • 9/25 audit 20-21 books (Jaclyn picking up from accountant 9/24).  Dan F & Carlos Sloane.
New Business
  • Trunk or Treat – TH 10/28, invite 8th graders?
  • Elect new VP of Student Accounts – Krista Allen-Bossaller
    • Unanimous!
NEXT EXECUTIVE MEETING:OCTOBER 3, 2021, 1:30 PM (@ OSCARS)
NEXT BOOSTER MEETING:OCTOBER 11, 2021, 7:30 PM (@ GTJHS)

MEETING ADJOURNED 8:31 PM (JACLYN, 2ND QUINCY, UNANIMOUS)