General Meeting Minutes
October 20, 2022
Call to Order
The Band Boosters meeting officially began at 7:34 pm at GTJHS and was presided over by Traci Poppert, with Ellen McGuinness as secretary.
Attendees
Traci Poppert, Dan & Denise Failacci, Jo McManus, Jen Anderson, Lenka Syslova, Nick Gasemy, Jaclyn Smith, Tom Keller, Kim Belisle, Ellen McGuinness, Harish Kumar, Robin Marquart, Cindy Canizales, Sherry McCoy-Quinones
Minutes
The August and September minutes were both approved, 1st Jaclyn, 2nd Robin, unanimous.
Treasurer – Jaclyn
Director’s Report -- Mr. Gasemy
• New speakers & soundboard have arrived!
◦ Still waiting for carts.
◦ We will use old carts for now.
• Only four performances left☹
• TOWSON, Sunday 11/6
◦ Performance time is not known – approximately 8 pm.
◦ Order of bands will be based off scores from all fall 2022 previous MMBA competitions.
• Facebook Alumni Page – Nick & Ellen will post the Bingo flyer.
• KIDA HOME SHOW 3/11
◦ KIDA is sending out information with advice for hosting a show.
◦ KIDA recommends > 30 volunteers, but TJ usually uses > 50.
◦ Reach out to Rose Hill Manor about bus parking (Mike Hillman?).
◦ Many parts of the school will be utilized (auditorium, cafeteria, classrooms, …)
• Trunk-or-Treat & 8th grade move-up night – Thursday 10/27, 8:30 pm.
• Home game vs. LHS, Friday 10/28
◦ Siblings can attend, also.
◦ Sherry getting charter school contact info to Nick so they can be invited, too.
▪ 7 kids from Carroll Creek Charter School will be coming to TJ next year.
• Rehearsal, Saturday 10/29, 9-1
• Several kids are currently feeling high stress/tension.
◦ Help them through it.
◦ They need to “know their stuff.” Techs are getting frustrated at times.
• Transitioning into concert season.
• The percussion concert will change to “Percussion & Chamber Concert” this year. It will include small ensembles.
• The feeder pattern concert will change to taking small ensembles “On Tour” to the feeder elementary & middle schools. Band, Orchestra, & Choir will rotate from year-to-year. (Gasemy, Kurtz, Taylor, 12/19-12/22).
VP1 – Robin
Secretary/Chaperones – Ellen
VP2 (Student Accounts) – Jo
President’s Report – Traci
Fundraising – Denise Failacci
• Cookie pickup is Saturday, 10/29 in the band hallway.
• Café Bueno restaurant night is Tuesday,11/8.
• Roy Rogers restaurant night is 12/15.
• RAISE RIGHT
◦ $645 (September) -- $516 (student accounts) & $118 (general fund)
• Will’s (saxophone) uncle has a restaurant & wants to hold a TJ Band fundraiser.
• South Mountain Creamery (downtown) wants to hold a TJ Band event night.
• Bonefish Grill & Glory Days both offered to host a TJ Band restaurant night.
• SANTA’S WORKSHOP, Saturday 12/10 (Cindy Canizales)
◦ Has been a BIG fundraiser in years past.
◦ “The community spends the $, not the parents!”
◦ Kids will decorate the cafeteria the Friday night before (12/9)
◦ Have Nick reach out to students to create groups for each need.
◦ Nick & Denise will request a snow date of 12/17.
◦ Cindy will send flyers to the feeder elementary & middle schools.
◦ Photo Spots, where guests will use their own cameras to take pictures.
▪ Santa, the Grinch, Ice Princess, … we need volunteers & costumes.
◦ Anyone have holiday blow-ups for this event?
◦ This is a community-based event.
▪ Need more parent volunteers!
▪ Need food donations & people to oversee the food sales.
▪ Game section (Robin).
▪ Who wants to be Santa Claus?
Corporate Fundraising – Tom Keller
Uniform Room (Robin, Moira & Lenka)
Pit Crew (Harish)
Next Executive Meeting: thursday 11/3/22, 6:00 PM, tj
Next booster meeting: Thursday 11/17/22, 7:30 pm, TJ band room
Meeting Adjourned 8:39 pm
*1st Robyn, 2nd jaclyn, unanimous
The Band Boosters meeting officially began at 7:34 pm at GTJHS and was presided over by Traci Poppert, with Ellen McGuinness as secretary.
Attendees
Traci Poppert, Dan & Denise Failacci, Jo McManus, Jen Anderson, Lenka Syslova, Nick Gasemy, Jaclyn Smith, Tom Keller, Kim Belisle, Ellen McGuinness, Harish Kumar, Robin Marquart, Cindy Canizales, Sherry McCoy-Quinones
Minutes
The August and September minutes were both approved, 1st Jaclyn, 2nd Robin, unanimous.
Treasurer – Jaclyn
- SETPTEMBER: $6,514.91 IN and $5,291.58 OUT
- “IN” sources –
- General donation $537*Bingo $1,550
- MB fees $3,138.62*Show-wear $604
- Raise Right $559.99*Uniform accessories $125
- “OUT” sources
- Showshirts & spiritwear $2,256.37*Raise Right $2.50
- Percussion Equipment $21.19*Props $1,046,72
- Trailer repair $405.69*Truck Rental $375.28
- Uniform accessories $1,183.83
- “IN” sources –
- BINGO
- Last year = $6,854
- Tickets this year = approx. $3000
- All payouts have been donated; this fundraiser is 100% profit!
- 121 tickets have been sold; Lewistown Fire Hall can hold 400 people.
- $775.58 in square deposits
Director’s Report -- Mr. Gasemy
• New speakers & soundboard have arrived!
◦ Still waiting for carts.
◦ We will use old carts for now.
• Only four performances left☹
• TOWSON, Sunday 11/6
◦ Performance time is not known – approximately 8 pm.
◦ Order of bands will be based off scores from all fall 2022 previous MMBA competitions.
• Facebook Alumni Page – Nick & Ellen will post the Bingo flyer.
• KIDA HOME SHOW 3/11
◦ KIDA is sending out information with advice for hosting a show.
◦ KIDA recommends > 30 volunteers, but TJ usually uses > 50.
◦ Reach out to Rose Hill Manor about bus parking (Mike Hillman?).
◦ Many parts of the school will be utilized (auditorium, cafeteria, classrooms, …)
• Trunk-or-Treat & 8th grade move-up night – Thursday 10/27, 8:30 pm.
• Home game vs. LHS, Friday 10/28
◦ Siblings can attend, also.
◦ Sherry getting charter school contact info to Nick so they can be invited, too.
▪ 7 kids from Carroll Creek Charter School will be coming to TJ next year.
• Rehearsal, Saturday 10/29, 9-1
• Several kids are currently feeling high stress/tension.
◦ Help them through it.
◦ They need to “know their stuff.” Techs are getting frustrated at times.
• Transitioning into concert season.
• The percussion concert will change to “Percussion & Chamber Concert” this year. It will include small ensembles.
• The feeder pattern concert will change to taking small ensembles “On Tour” to the feeder elementary & middle schools. Band, Orchestra, & Choir will rotate from year-to-year. (Gasemy, Kurtz, Taylor, 12/19-12/22).
VP1 – Robin
- Show-Wear will be distributed on 10/28.
- Lots of hoodies & lots of t-shirts!
Secretary/Chaperones – Ellen
- No secretary report.
- Chaperones are doing a great job!
- Kids are loving Jenn Duthoy’s “Drip Drops” electrolyte flavoring.
- Requesting 10 cases of water for remaining five marching band events.
- Handwarmers needed.
VP2 (Student Accounts) – Jo
- 35 kids are paid in full.
- 10 are close – “they need some grace.”
- 9 are billed, 1 is our foreign exchange student.
- $18,085 PAID (89%); $2,165 still due.
President’s Report – Traci
- We need a new President for next year!
- We will also need a new Treasurer & Secretary.
- Some at-large positions are available.
- Start shadowing/asking questions/attending board meetings now if you are interested.
- SCHOLARSHIP information has been sent out.
- No applications have yet been received.
- Due date is October 27.
- Jo will send the list of 10 kids whose band fees are not completely paid to Nick; Nick will encourage those kids to apply for a scholarship.
- $ can be used for concert band fee or for next year’s marching band fees.
- CORPORATE FUNDRAISING
- Several groups have gone out asking for donations.
- Flutes, N. Market St
- Clarinets, Amber Meadows shopping center
- Guard, Clemson Corner (but they got very strong “no’s.”
- Saxophones, E. Patrick (between East St & Market St)
Fundraising – Denise Failacci
• Cookie pickup is Saturday, 10/29 in the band hallway.
• Café Bueno restaurant night is Tuesday,11/8.
• Roy Rogers restaurant night is 12/15.
• RAISE RIGHT
◦ $645 (September) -- $516 (student accounts) & $118 (general fund)
• Will’s (saxophone) uncle has a restaurant & wants to hold a TJ Band fundraiser.
• South Mountain Creamery (downtown) wants to hold a TJ Band event night.
• Bonefish Grill & Glory Days both offered to host a TJ Band restaurant night.
• SANTA’S WORKSHOP, Saturday 12/10 (Cindy Canizales)
◦ Has been a BIG fundraiser in years past.
◦ “The community spends the $, not the parents!”
◦ Kids will decorate the cafeteria the Friday night before (12/9)
◦ Have Nick reach out to students to create groups for each need.
◦ Nick & Denise will request a snow date of 12/17.
◦ Cindy will send flyers to the feeder elementary & middle schools.
◦ Photo Spots, where guests will use their own cameras to take pictures.
▪ Santa, the Grinch, Ice Princess, … we need volunteers & costumes.
◦ Anyone have holiday blow-ups for this event?
◦ This is a community-based event.
▪ Need more parent volunteers!
▪ Need food donations & people to oversee the food sales.
▪ Game section (Robin).
▪ Who wants to be Santa Claus?
Corporate Fundraising – Tom Keller
- Received one $2500 check (from two businesses)
- Given many business cards.
- “River Properties” is spreading the word on our behalf.
- Jen Anderson is creating a spreadsheet to track donations/businesses.
- Peterson’s Carpet & Flooring, $1000 donation. (Sarah Ruckert, Jacob Fangmeyer’s mom)
Uniform Room (Robin, Moira & Lenka)
- Need to print out cards (for the uniform bags) with kids’ names & numbers. (Robin will make them)
- Lenka – make a video of Stefano, “How to hang up your bibbers!”
- Move mirror from the bandroom to the uniform room.
- Need a handyman for this!
Pit Crew (Harish)
- Going well so far, as volunteers are doing a super job!
- No truck this Saturday, but we will need one on 11/6, unless someone volunteers to pull the trailer.
- DAN F. – “We need more food for the 10/22 tailgate!”
Next Executive Meeting: thursday 11/3/22, 6:00 PM, tj
Next booster meeting: Thursday 11/17/22, 7:30 pm, TJ band room
Meeting Adjourned 8:39 pm
*1st Robyn, 2nd jaclyn, unanimous