Meeting Minutes

April 12, 2020

Virtually Present:  Carlos Slone, Dan Failacci, Kate Dudash, Nick Gasemy, Kathy Higinbotham, Jacklyn Smith, Robin Marquart

Call to Order
Meeting teleconference began at 7:34pm and was presided over by Carlos Slone, with Dan Failacci as secretary.

Approval of Previous Minutes:
March Booster Meeting minutes approved. (Kate/Kathy)

President’s Report:  Executive Board met for April.  
  • Annual meeting is currently scheduled for May 10. Board has agreed to move the Annual meeting by 1 week to May 17, 2021.  Google calendar will be updated.  The usual Annual meeting business will take place –
    • Proposed amendments to by-laws (if any), elections for the next year, and usual booster business.  Please plan to attend this important meeting.
  • All board positions are up for re-election and several of the board members will not be running for re-election due to various reasons.  Please consider taking on one of the positions.  The current board will be available at the first week’s practice in May for marching season to answer any questions anyone may have with regards to roles/responsibilities.
Vice President’s Report:  
  • The bibbers in the uniform room are clean. They are separated out from the rest of the uniforms and should be left alone.  The jackets however, have been in the bags since 2019 and definitely need to be cleaned.
  • No report.
  • Budget for March
    • Approx. $730 in/$22 out
  • Deposited checks from Boscov’s and Chick Fil-A fundraisers
  • Processed one account payment
  • Indoor budget has been zeroed out since we did not have a season
  • There is money set aside for new instrument purchases.  Just need Nick to prioritize the list of needed items so we can place an order.
  • As always, ask Jacklyn for specific details/questions.
Directors Report:
  • Sent executive board a list of plans for the 2021 marching season.  Board will need to meet again to review and approve budget.
  • After discussions with Kim, band was told to prepare as if we have a “normal” marching season in the fall.
  • Met with Brian and Kevin to discuss and choose show.  A program has been chosen and once the marching budget is approved, we can move forward with purchasing music and starting the preparations.  
  • Based on our projected situation, we have decided to move to the Group A ensemble (we were in Open before).  This will allow us to concentrate more on the music and story and not so much all the little extras that Open competition requires.  This should be better for our program.
  • Mock schedule in place on calendar.  Currently Mon/Thursdays as usual.  However, the Turf field project has been approved and construction will take place this summer.  Do not know yet if any construction equipment will be stationed in our practice zone, so we may have to get creative and use other schools to do rehearsals.  Stay tuned as this will be a developing situation.
  • Reached out to Middle School teachers to meet with prospective students.  Shooting for a day next week to hold this informal meeting.  
  • Have not heard back regarding senior night.  Kate has spearheaded an effort to join with the athletic program since they are already using the space and are purchasing the balloon arch, etc.  It will be held on Friday April 23, just waiting on approval.  Event will be 6-7pm, but will need a few volunteers to assist.  Please look out for an email from Kate regarding the details.
  • Band camp – last week of July, 1st week of August.  Check the calendar
  • Concert Band
    • Will start after school rehearsals soon.  Taking a poll with the students for preferred days, but it depends on athletic schedules too.  Likely Tues and Thurs
    • Asked administration about a date for an outdoor concert.  Shooting for end of May.  Seniors will no longer be in school, but we would still like for them to perform
    • Spoke with the principal and we would like to ask any seniors from last year’s class to come back and join in the concert playing the same piece the class is currently learning, since they did not get an opportunity for a concert last year.  More info will be coming out about this.
Student Accounts:
  • Chiseling down the outstanding balances – another senior has paid off their account.
  • Seniors with credit balances – we need to know where you would like this money distributed – either to one or more other students who still have outstanding balances and could use some help, or to the scholarship fund.  Please let Kathy know.  If you do not choose, it will default to the scholarship fund after graduation.
  • Any seniors who still have outstanding balances and have not paid, student obligations forms are being sent to the administration and you may not receive your diploma if you have not paid by graduation.  It’s not too late to settle up your debt.  
  • Please contact Kathy if you are unsure of your student account balance or wish to make a payment or have any student account questions.
Committee Reports

  • Still in need of someone to take over as fundraising chair.  Kate will hold a fundraising meeting at the end of April on her driveway to walk through slate of next years planned events.  There is a lot in the works, so consider joining the meeting.  An email will be coming out from Kate.
  • Car washes – we have been approved for 5 this year.  They will be at Good Sheppard again this year.  They will run from June thru August.
  • Bingo has been moved to 9/26.  
  • Restaurant nights –
    • May – Chick Fil-A
    • June – Chipotle
  • There will be 2 wine fundraisers this year.  One in August and the other in November,
  • SCRIP – Denise will continue on as SCRIP coordinator next year.  
Uniform Report:

Pit Crew report:



Old Business:

New Business: